September 26, 2013

LLUH Introduces New Site for Policy & Procedure Management

Loma Linda University Health (LLU Health) is proud to offer a sneak preview of “PolicyTech,” a new web platform for managing policies, procedures, and other institutional documents. The new PolicyTech beta site is now available through VIP and will become the permanent home for LLU Health institutional documents in early 2014. 

Explore the beta site here, then click the link to “Access PolicyTech Beta Site.”

Please note that institutional documents are still being added to the system, thus the existing institutional docs web pages will remain active until the full transition to PolicyTech is complete (anticipated January, 2014) at which time the legacy sites will be removed. Please refer to the instructions on VIP for accessing current institutional documents. There are also instructions that will guide you step-by-step on how to work in PolicyTech. 

Situation and Background

As LLU Health continues to grow, we find ourselves struggling to maintain the growing tide of policies associated with new laws and regulations. Our policy managers are often frustrated by the challenge of never-ending policy updates and publishing them to our employees in a timely manner. 

A team led by DP Harris, LLU Vice President for Information Services and Academic Information Systems, has crafted a solution (PolicyTech) that will automate creation, review, approval, and archival of institutional documents for the entire LLU Health enterprise. With electronic document management, version control, and automated workflow capabilities, maintaining these important documents will become much simpler. Rules-based workflows and alerts will keep policies moving through the process, alerting owners and managers about unread policies, and even reminding policy owners when to update or retire policies. In addition, PolicyTech provides advanced search capabilities that should dramatically improve the employee experience when searching for institutional documents. 

Questions? 

Please contact Jeremy Hubbard by e-mail at jehubbard@llu.edu, or by phone at ext. 48172.

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