Administrative and support departments at Loma Linda University Health will reduce their business days during the Christmas and New Year’s holidays. Christmas will be celebrated as a five-day weekend (Friday through Tuesday, Dec. 21– 25), and observance of New Year’s Eve and Day will create office closures on Dec. 31 and Jan. 1.
This applies to departments such as Risk Management, Human Resource Management, Payroll, Employee Health Services (main campus and Murrieta), Marketing & Communications, administrative offices, and more. However, all clinical departments will retain their normal holiday schedules and staffing.
Employees who have any questions about how this schedule change will impact them or their department may contact their supervisor or call Human Resource Management at ext. 14001.
The following specific changes will result from holiday schedules; the list is not exhaustive.
Paid leave policy
Normal holiday pay procedures will apply for Christmas Day and New Year’s Day.
For the additional vacation days in offices that will be closed — Dec. 21, 24 and 31 — the following pay procedures are in place:
Benefit-eligible hourly employees may either use paid leave or unpaid “budget hours” (benefits will still accrue). Budget time does not apply to salaried employees.
Salaried employees are expected to use paid leave to cover the additional vacation days. If a salaried employee does not have enough paid leave for the extra days off, the payroll system will automatically allow the paid leave balance to go in the negative. If a salaried employee is needed at work on these days, their time should be reported as a day of work.
Questions? Please contact your supervisor or call Human Resource Management at ext. 14001.
Department of Payroll — hours and year-end deadlines
Payroll will have the following reduced business hours:
Dec. 14: close early at 11 a.m. (reopening 8 a.m. on the 27th)
Dec. 21–25: fully closed
Dec. 31: fully closed
Jan. 1: fully closed
Payroll deadlines will be as follows:
Loma Linda University and LLU Health Care — pay period ending Dec. 22, 2018
• Payroll adjustment forms are due by Wednesday, Dec. 19, at 5 p.m.
• Approvers must sign-off on employee timecards by Sunday, Dec. 23, at 9 a.m.
• Employees must enter calendar and clocking requests by Sunday, Dec. 23, at 8 a.m.
LLU Medical Center, Medical Center – Murrieta, Children’s Hospital, Behavioral Medicine Center and Loma Linda University Health Education Consortium — pay period ending Dec. 29, 2018
• Payroll adjustment forms are due by Wednesday, Dec. 26, at 5 p.m.
• Approvers must sign-off on employee timecards by Sunday, Dec. 30, at 9 a.m.
• Employees must enter calendar and clocking requests by Sunday, Dec. 30, at 8 a.m.
Off-cycle checks:
Due to the above schedule as well as year-end projects, off-cycle checks will not be processed on the following days:
• Friday, Dec. 14
• Friday, Dec. 21
• Monday, Dec. 24
• Tuesday, Dec. 25
• Wednesday, Dec. 26
• Friday, Dec. 28
• Monday, Dec. 31
• Tuesday, Jan. 1
• Wednesday, Jan. 2
Questions? Contact Payroll at ext. 14004 or payroll@llu.edu.
Employee Health Services — influenza vaccinations and TB tests
Employee Health Services, at both the Loma Linda and Murrieta locations, will be closed Dec. 21–25 and Dec. 29–Jan 1.
Flu vaccinations and TB tests are affected as follows:
• The last day to have a TB test placed prior to Christmas will be Tuesday, Dec. 18, at both locations.
• The last day to have a TB test placed prior to New Year’s will be Wednesday, Dec. 26, at both locations.
• At the Loma Linda campus, influenza vaccinations will be available by paging the House Supervisor at 2005 as follows:
• Dec. 21–25 and Dec. 31–Jan. 1
- Overnight: 6 p.m.–6 a.m. Monday through Friday
- 24 hours/day on Saturdays and Sundays
• Influenza vaccinations will not be available at the Murrieta campus during the holidays.
Drayson Center
The Drayson Center’s holiday hours are as follows:
• Friday, Dec. 21: Open 5:30 a.m.–3:30 p.m. for exercising
Admin offices/membership services closed
• Sunday, Dec. 23: Open 5:30 a.m.–3:30 p.m. for exercising
Membership services closed
• Monday–Tuesday, Dec. 24–25: Entire facility closed for Christmas
• Friday, Dec. 28: Open 5:30 a.m.–3:30 p.m. for exercising
Admin offices/membership services closed
• Sunday, Dec. 30: Open 5:30 a.m.–3:30 p.m. for exercising
Membership services closed
• Monday–Tuesday, Dec. 31–Jan. 1: Entire facility closed for New Year’s
Return to business
All normal business hours and services will resume campus-wide on Wednesday, Jan. 2, 2019.
Happy Holidays from Loma Linda University Health!