In support of One LLUH, Loma Linda University Health (LLUH) is implementing an Enterprise Resource Planning (ERP) system to manage both Supply Chain and Finance. The LLIFT target go-live date is Monday, March 5, 2018.
One of the benefits of the new system is an online process for all purchase requisitions and capital requests. Online requisitioning allows requesters to have visibility into the status of their purchase requisition. It also enables our suppliers to submit their invoices electronically, which streamlines our matching process and significantly reduces our processing time.
As a reminder, a purchase requisition is an authorized request for the purchase of goods and services through the LLUH Purchasing Department. A purchase requisition is required when a purchase order (PO) needs to be issued to a supplier. Based on the purchase requisitions’ dollar value, it will be automatically routed through the appropriate levels of required approval. Once approved, a purchase order will be generated and the order will be placed.
Additional changes for invoicing and issued checks:
- Suppliers will now send invoices directly to the Centralized AP Team (not to departments).
- Checks will no longer be held for pick-up in our finance offices. All checks will be mailed directly to the recipient, deposited via ACH, or paid by credit card.
Intercompany service requests:
- We anticipate some changes to the Intercompany Service Requisition Process. Please look for the details in a future communication.
Employees who have been identified as needing purchase requisition access will receive an email with a link to the online training course in early March. The LLIFT Project Team worked with LLUH Leadership and Management to identify the individuals across the organization who need to have Purchase Requisition access in the new system.
If your department has not yet designated an employee who will submit Purchase Requisitions:
- Before March 2: The department manager can submit an email to the LLIFT mailbox LLIFT@llu.edu. The email must include the cost center number(s) and employee information (full name, user ID, and email address) for the employee who will submit departmental purchase requisitions.
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For example, a sample Requester email sent to LLIFT@llu.edu would include: Cost Center #: 123456 Employee Name: John Doe User ID: jdoe Email: jdoe@llu.edu |
- Starting March 5: Enter a service request in ServiceNow or call the service desk at ext. 48889. This will trigger the necessary steps to provide your department with the proper system access.
If you have questions about this process or the upcoming LLIFT implementation, visit our LLIFT OnePortal page, where you will find updated program FAQs, information about training, and a list of changes that will be implemented as of go-live. You can also email us directly: LLIFT@llu.edu.