In order to make it easier for employees to enter routine time clock corrections, and to reduce the number of authorization requests for approvers and editors, several clocking edits will no longer require approval when updated in API.
Corrections to the following fields will update on an employee’s time card immediately:
- Department
- Notes
- Prompt Hours
- Special Codes
This change will take effect Wednesday, September 18 for all LLU Health companies. Any corrections made prior to the 18th will still be entered as a request and must be authorized by an editor or approver.
Analysis was conducted to determine a cause of action which could improve the edit process for approvers, editors, and employees, and it was concluded that since approvers review time cards before approving on payroll Monday, the intermediary step of approving corrections as they are requested was redundant. With proper time card review, inappropriate corrections will still be identified in the same manner that original entries containing inappropriate data are identified.
The overall benefits of this change include:
- Fewer requests for approvers and editors to manage
- More accurate time cards at the end of the pay period
- More time for approvers and editors to review/audit other time card information
- More empowered employees
- Immediately reflected corrections on employee’s time card
This change does not apply to edits made to approved calendar entries; it only applies to the clocking fields referenced above.
Adding a note to a clocking is not considered a “manual” clocking despite the fact that doing so prior to September 18 changes the clocking indicator to manual.
Please use caution when running the supervisor clocking source report for data prior to the effective date, as results may reflect clockings to which notes have been added.
For more information, contact the payroll office at payroll@llu.edu or (909) 651-4004 Mondays through Thursdays from 8:00 a.m. to 5:00 p.m., or Fridays 8:00 a.m. to 2:00 p.m.