Approvers include investigator, chair (department head), school business official, dean and institutional official.

If you have questions or would like a brief tutorial contact Pre Award at rapreaward@llu.edu or x44589, ask to speak a Pre Award team member.

The Investigator Portal serves as a central location for access to all components related to your research at Loma Linda University Health.  Information is pulled from various databases into one convenient and easy-to-navigate system.

Phase I features:

• Deadlines approaching for your projects, research education, and compliance requirements.
• Listing of active projects and IRB and IACUC protocols with direct link into InfoEd.
• Project financials with line-item detail updated daily.
• Access to the Conflict of Interest and Education & Training systems.
• Access to Time and Effort reporting

The portal is accessible from the Research Affairs website and from myllu.llu.edu under the Faculty Portal section.

Please note: the investigator portal is behind the firewall and can only be accessed on campus or through VPN.

Future enhancements to include:

• quick-links to award documents and contracts
• alerts for technical/financial reports
• list of active subawards
• spending burn-rates

If you have suggestions on other information you would like to see in the portal contact Sherie Donahue at ext. 83911 or sdonahue@llu.edu.

The broken links have been corrected and the website is once again functional. Since the new look and layout of the website may still be unfamiliar,  we would like to remind researchers of other options to gain access to information and tools.  The original content is on the new website and accessible using the ‘search’ feature located on the top right of each Research Affairs webpage.

If that is not satisfactory, please call or email the section of Research Affairs that is related to your questions.  They will be happy to assist you.

Research Administration

(909) 558-8544

researchaffairs@llu.edu

Clinical Trial Center

(909) 558-5830

Research Affairs Financial Management

(909) 558-4589

rafm@llu.edu

Research Integrity

(909) 558-8166

jquick@llu.edu

Research Protection Programs

(909) 558-4531

rpp@llu.edu

Technology Transfer

(909) 558-7184

tlozano@llu.edu

Signing up for this service is optional, however, keep in mind that direct deposit payments benefit employees by giving them access to funds faster and more securely. You can set up direct deposit by going to LLU Accounting website: click on Forms & Docs, Forms, and open the Direct Deposit ACH Authorization Form. Complete the form and attach a copy of a check or voided check and submit to the LLU Accounting office.

Tips from LLU Accounting on completing Expense Reports and Payment Vouchers for employees that sign up for direct deposit reimbursements

Expense Report: In the mailing address field list home address and write ‘ACH’ and highlight the field so A/P will see it. 

Payment Voucher: Select ACH from the Payment Method dropdown menu.

The portal serves as a central location for access to all components related to your research at Loma Linda University Health.  Information is pulled from various databases into one convenient and easy-to-navigate system.

Phase I features:

• Notification of deadlines approaching for your projects, research education, and compliance requirements.
• Listing of active projects and compliance (IRB and IACUC) protocols with direct link into InfoEd.
• Project financials with line-item detail updated daily.
• Access to the Conflict of Interest and Education & Training systems.

The portal is accessible from the Research Affairs website:

https://mylluint.llu.edu/researchaffairs/invPortal/

Please note: the investigator portal is behind the firewall and may be accessed on campus or through VPN.

Stay tuned for more updates over the next few months. 

Future enhancements to include:

• quick-links to award documents and contracts
• alerts for technical/financial reports
• list of active subawards
• spending burn-rates

Digital signatures allow you to put your name on an electronic form. When the user receives it, they can be assured that the document looks the same as when it was electronically signed by the sender.  In an academic medical environment like Loma Linda University Health there are many internal forms, communications and approvals where the addition of a digital signature is approporiate ^(*).  Since your digital signature is so easy to create, you may think of many situations where you would like to put one to use.

Here are the links to two resources to help you get started creating and using your electronic signature:       Quick video        "Cheat sheet"
 

• First is a quick video, showing you step-by-step how to set up your digital signature.
   
• Second, there is a "cheat sheet" with pictures of the key steps.  Keep this handy once you've watched the movie version, as a shorthand reminder of exactly what to do.

Please don't be afraid to set-up your digital signature, even if you've not done this before, as it really is very easy.

For questions about this article, you can call JR Krausz, Research Integrity at x87463.

 (*) Please note that this is not a digital Certificate, which helps assure that the sender is really who they claim to be. But for many of hte internal documents in "trust environments" on this campus that extra security is not typically necessary.

Questions or comments about the Researcher's Alerts? Please send an email to researchaffairs@llu.edu.

1. YOU WILL NEED TO CHANGE YOUR PASSWORD THE FIRST TIME THAT YOU LOG IN IF YOUR PASSWORD IS NOT AT LEAST 8 CHARACTERS LONG.Any new passwords must also  be at least 8 characters long.
2. You will see a new look and functionality when you open individual protocols or proposals (e.g., screen layouts). Though the interface looks different, it is the same information. And don’t worry, any information previously enters is still in the record.
3. If you still get the maintenance page that the system is undergoing the upgrade, please clear your browser cache and try again.
4. If you have any questions, or discover any issues that were not previously reported please do not hesitate to contact Sherie Donahue, sdonahue@llu.edu.

On the Research Affairs website, the farthest right tab of the burgandy toolbar is called 'Search This Site.' This search feature will search only the Research Administration and Clinical Trial Center sections of the Loma Linda website. So go ahead and try it and we would love to hear any feedback you may have. Please send any questions or comments to researchaffairs@llu.edu

Check the institutional spam trap by logging into spamtrap.llu.edu with your institutional user name and password. Once logged in, you will be able to see messages that were caught in this filter and customize the filter settings on your account.

1. Check your publications. All publications that received funding from NIH must be submitted to PubMed Central and have a PMCID assigned. Not sure what this means? See http://publicaccess.nih.gov/policy.htm.

Still have questions? Call Sherie Donahue (x83911 or sdonahue@llu.edu). Past experience has shown that it usually takes two weeks for the publications to get through the approval and tagging process, so plan accordingly.

2. Commons IDs. All key personnel, postdocs, and graduate students must have Commons IDs and it will take time to gather this information. If a Commons account needs to be created forward the name, LLU email address and role for that person to Sherie Donahue (x83911 or sdonahue@llu.edu).

3. The PI must initiate the RPPR report in the NIH Commons and then route it in order for it to be approved and submitted. These two steps can only be completed under the PI's login. Therefore, when you have completed your progress report, route the RPPR to your financial analyst for review. Not sure who your analyst is? Call x44589. Another good tip is to send an email to your financial analyst when the report is routed to confirm sure he/she is in the office.

4. Complete and route the RPPR early, at least 2-3 business days before it is due. This gives the Research Affairs office time to review and submit it by the deadline.

Any other questions? Contact Sherie Donahue at x83911 or sdonahue@llu.edu.

Senior/Key Personnel: The PD/PI and other individuals who contribute to the scientific development or execution of a project in a substantive, measurable way, whether or not they receive salaries or compensation under the grant. Typically these individuals have doctoral or other professional degrees, although individuals at the masters or baccalaureate level may be considered senior/key personnel if their involvement meets this definition. Consultants and those with a postdoctoral role also may be considered senior/key personnel if they meet this definition. "Zero percent" effort or "as needed" is not an acceptable level of involvement for senior/key personnel.

Non-key Personnel: Personnel (such as research assistants) not contributing in a substantive, measurable way to the scientific development or execution of the project.

Other Significant Contributor (OSC): Individuals who have committed to contribute to the scientific development or execution of the project, but are not committing any specified measurable effort (in person months) to the project. These individuals are typically presented at “effort of zero person months” or “as needed” (individuals with measurable effort cannot be listed as Other Significant Contributors).

Consultant: An individual who provides professional advice or services for a fee, but normally not as an employee of the engaging party. Consultants also include firms that provide professional advice or services.

Now here is the tricky part, Consultants can be listed as Key, Non-key or Other Significant Contributors. Principal Investigators must carefully review the role of the consultant to decide which of the three categories a consultant falls into. If you have any questions on what role should be assigned, please contact Cindy Dickson or Sherie Donahue in Research Affairs.

Letters of support

Provide all appropriate letters of support, including any letters necessary to demonstrate the support of consortium participants and collaborators such as Senior/Key Personnel and Other Significant Contributors included in the grant application. Letters are not required for personnel (such as research assistants) not contributing in a substantive, measurable way to the scientific development or execution of the project.  Letters should stipulate expectations for co-authorship, and whether cell lines, samples or other resources promised in the letter are freely available to other investigators in the scientific community or will be provided to the particular investigators only. For consultants, letters should include rate/charge for consulting services and level of effort/number of hours per year anticipated.  In addition, letters ensuring access to core facilities and resources should stipulate whether access will be provided as a fee-for-service.  Do not place these letters in the Appendix. Consultant biographical sketches should be in the Biographical Sketch section.

• Examples of LLU Scientific Environment Statements
• LLU Template Samples of Major Equipment
• Examples of Resources and Equipment Statements
• LLU Equipment List

With a current list of instruments and resources currently available on campus, this section will be useful to investigators preparing grant applications.